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Time Management Ideas for Mom Entrepreneurs

Inside: Time management ideas that will make a working moms life much easier. As a work-at-home mom and entrepreneur, I have tried it all, and have found the perfect formula to balance mom life with work life. Stick around for the top five tips and tricks on time management for moms.

Time Management Ideas for Mom Entrepreneurs

Are you a mompreneur trying to master balancing your entrepreneurial pursuits with the demands of family life? You're not alone if you find yourself wrestling with a never-ending to-do list and needing more hours in the day.

I've been in your shoes, and let me tell you, there's no need for superhero powers to conquer the chaos.

All it takes are:

  • Some effective time management ideas.

  • Best practices.

  • Strategies tailored specifically for mom entrepreneurs like you.

If you're a mom and an entrepreneur, you known we're donning a multitude of hats – from CEO to chief caretaker. We're literally doing it all. But don't worry because I'm here to offer you valuable insights and proven techniques to help you reclaim your time and find harmony between your professional and personal worlds.

We're all in this together, and as fellow moms, we know the importance of lending a hand to one another.

So, are you ready to transform your daily grind into a well-orchestrated symphony of productivity?

​​What We Will Cover:

  • Prioritizing tasks

  • How to break things down

  • Outsourcing and delegating

  • Eliminating distractions

  • Time blocking

  • Setting boundaries

  • Batching

  • How to use technology to your advantage

Below, you'll find amazing time management strategies that have worked wonders for me and have been backed by research and real-life success stories. With over 15 years of experience as an entrepreneur, I've gathered invaluable insights to share with you.

Let's dive in and unlock the secrets to making every moment count in your busy life.

Time Management Tips For Working Moms

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Prioritize Your Tasks

First things first, it's time to prioritize, ladies! I'm going to share THE BEST time management trick an old boss taught me 15+ years ago.

Here's what you're going to do:

  • List all the tasks you need to complete.

  • Rank them based on their importance and urgency under categories A, B, and C. A is high priority, B is medium, and C is low priority.

  • Now, you'll just start with the A category and make your way down the list.

By tackling your to-do list this way, you can focus on what truly matters and avoid getting overwhelmed by the million and one little things you need to do.

You can determine this by how pressing it is. If something is more urgent, it goes under the A category. If it isn't on a tight deadline, it can go under low-priority task (C category). This is easily one of the best time management for working mom strategies that is so simple to implement and immediately helps.

Get this!

According to a study by psychologist Dr. David Cohen, prioritizing tasks can help reduce stress by up to 41% and increase overall productivity by 25% (Cohen, 2017). With these percentages, it's pretty apparent how prioritizing can make a difference for busy mom entrepreneurs like you!

Break it Down

You've heard the saying, "Rome wasn't built in a day." Well, neither is your empire! This next tip for time management for busy moms is all about breaking those ambitious goals into manageable, bite-sized tasks.

Think of your grand aspirations as a jigsaw puzzle.

Each small task you complete is like a piece that fits perfectly into place. Not only does this keep you organized, but it also gives you a sense of accomplishment as you tick them off one by one. It's way easier to tackle bite-sized tasks than trying to swallow a big goal whole!

Research actually backs this up: Studies show that breaking your objectives into smaller, more achievable steps can boost your chances of success by a whopping 62% (Gollwitzer, 2016).

So, go ahead, break those big dreams into smaller, digestible milestones. Those small steps are getting you to the end goal!

Delegate and Outsource

Repeat after me: "I don't have to do it all alone."

It's perfectly okay to ask for help. In fact, it's smart!

That brings us to our next savvy time management strategy: delegation and outsourcing. This is one of the time management ideas that us moms overlook. We are so used to doing everything ourselves, we forget others can help.

If there's a task that someone else can handle, don't hesitate to pass it along. You don't have to do everything on your own. If there's a task that someone else can handle, don't hesitate to delegate or outsource.

These tasks could be anything from hiring a virtual assistant (*cough*cough* you can hire me 😉) to help with your business or asking your partner to pick up the kids from school.

Remember, teamwork makes the dream work babyyyy.

And because I'm a facts and stats girl, let's keep them rolling. A recent survey revealed that successful entrepreneurs spend 50% less time on administrative tasks than their less successful peers (Gino, 2018). By delegating and outsourcing, you're freeing up precious time and energy to focus on what truly matters – growing your business and nurturing your family.

Time Management Blocking

Time blocking is your new best friend! Allocate specific time slots on your calendar for different tasks or activities throughout the day. This will help you stay focused and on track, maximizing your time. If you treat it like a mandatory meeting time, you are more likely to use that slotted time getting stuff done! I personally use Google Calendar and have it synced up to all of my devices.

Don't forget to schedule some "me time," too, because self-care is crucial for staying sane in the mom entrepreneur world!

PRO TIP: Make sure to turn off all distractions. No social media, no tv, nothing. When it's time to enter a time block, you have to make sure your work has your undivided attention in order to crank out as much as possible.

A study by the University of California, Irvine, found that people who use time blocking are 29% more productive than those who don't (Mark et al., 2015). So, it's time to grab your planner and start blocking out your day for maximum productivity!

Eliminate Distractions

Let's face it, distractions are everywhere and can be the biggest time-wasters. Nowadays, it is DIFFICULT to not get distracted or hold our attention for long periods.

Here is what I suggest:

Identify your main distractions and find ways to minimize or eliminate them.

For example, if you constantly check your phone, try putting it on airplane mode or in another room while you work. Trust me, your Instagram feed can wait!

Have you heard ofThe Pomodoro method? It works great. If you don't know what it is, essentially, it is where you will set a timer for, say, 45 minutes, and once it goes off, you give yourself a 15-minute break. And then rinse and repeat. It's an excellent way to stay focused.

Distraction blocking apps are also super helpful . Here are some top apps to use:

  • Freedom for blocking distractions on all your devices at once

  • Focus is a combo Pomodoro timer and distraction blocker

  • LeechBlock NG is free and blocks websites for you

  • PawBlock is also distraction blocking but cutified with animal pictures

A little fun fact, according to a study by the University of California, Irvine, it takes an average of 23 minutes and 15 seconds to refocus after being interrupted (Mark et al., 2015). So, by eliminating distractions, you're saving valuable time and boosting your productivity.

Learn to Say No

Sometimes, we have to put our foot down and say no. You don't have to attend every event, join every committee, or take on every project that comes your way.

Be selective with your time and energy, and focus on what aligns with your goals and values. By learning to say no, you're empowering yourself to prioritize what's truly important and staying true to your priorities.

Let me tell you, when you can stand up for yourself and say no when you genuinely need to say no, it makes a BIG difference in your mental health. It allows you to focus energy on only things that matter to you. If you are like me and have difficulty saying no, I encourage you to commit to saying no when necessary. You got this, mama!

A study published in the Journal of Consumer Research revealed that people who say "I don't" instead of "I can't" when declining invitations or requests are more successful at maintaining their commitments (Patrick & Hagtvedt, 2012).

Set Boundaries

Setting boundaries is essential for maintaining a healthy work-life balance. Make it clear to your family, friends, and clients when you're available and when you're not. Establishing these boundaries will help you stay focused during work hours and allow you to fully unwind and relax during your downtime.

According to a study by the American Psychological Association, people who set boundaries between work and personal life experience lower levels of stress and higher levels of job satisfaction (Kossek et al., 2012). By setting clear boundaries, you're protecting your personal life and ensuring a more fulfilling professional journey.

Use Technology to Your Advantage

Many amazing tools and apps are designed to help us stay organized and manage our time more effectively.

Here are my top picks:

  • Project management: Trello, Asana, Notion and even Google Sheets

  • To-Do lists: Google Sheets and Todoist

  • Scheduling appointments: Calendly and Acuity

  • Designing: Canva and Adobe Creative Cloud

Test them out and find one that works best for you. You will see a huge difference in your productivity and time management.

A study from the Pew Research Center found that 46% of working adults believe technology has improved their productivity (Perrin, 2016). Embrace these time-saving tools to streamline your tasks and make the most of every moment in your busy mompreneur life!

Batch Your Tasks

Batching is a game-changer and can be paired with your time blocking. Group similar tasks together and tackle them in one go. This time management for working moms tip helps you stay in the zone and avoid constantly switching between tasks.

For example, set aside time for email and social media management, another block for client meetings, and another for house chores. You'll be amazed at how much more you can accomplish in a focused flow!

Research conducted by the American Psychological Association shows that multitasking can decrease productivity by up to 40% (Koch, 2018). By batching tasks and focusing on one type of activity at a time, you can significantly boost your efficiency and get more done in less time.


So, there you have it! With these tips for working moms, you'll be well on your way to conquering your to-do list, growing your business, and still having time for what truly matters - your family and yourself.

You're doing an incredible job. With a bit of planning and organization, you can become an unstoppable force. Now go out there and show the world what you're made of!

And don't forget, having off days or moments when you feel overwhelmed is okay. After all, we're only human! What's important is to keep learning, adapting, and trying new time management strategies to manage your time better.

Stay connected with fellow mom entrepreneurs, share your experiences, and learn from each other. Together, we can thrive and make a difference not only in our own lives but also in the lives of our families and communities.

And remember, you are an inspiration to your children and to other women who dream of pursuing their passions. Embrace your strengths, acknowledge your challenges, and remember that every step you take brings you closer to your goals.

Cheers to us supermoms, and here's to dominating these time management ideas to achieve the perfect work-life balance!

Did you find this article useful? I would love to hear your top takeaways in the comments!

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